4 screen sharing tips to manage a growing business without an office
It’s become more common for small- and medium-sized businesses to function without dedicated company offices. Whether employees opt to work from home, a branch office, or a coworking space, there is more flexibility than ever in how an emerging company structures its day-to-day operations. In fact, by the end of 2019, more than 2 million people could work out of coworking setups worldwide.
Not having a main office has a few potential drawbacks, though. For instance, keeping everyone in sync might become more difficult without a physical space – but it doesn’t have to. Thanks to screen sharing software that works on every major operating system as well as in web browsers, employees can enjoy rich collaboration that goes far beyond a traditional phone call or email.
Screen sharing is built into many web and video conferencing solutions, meaning that it’s possible to talk and walk through documents in real time from the same platform, from anywhere there’s an internet connection. If your business operates out of multiple remote sites or coworking or hotdesking environments, here’s what you need to know about screen sharing:
1. It’s possible to share your screen from a mobile device
Even though modern screen sharing has its roots in remote desktop software for PCs, it’s far more flexible than you might think.
Regardless of which devices they’re currently using, employees can let others see what they’re doing with just a few taps or clicks. For example, someone on a phone running Android or iOS can natively share content from their screen for real-time collaboration in Webex.
Screen sharing sessions can be conducted across phones, tablets, PCs, and Macs – in other words, if it has a screen, it can probably do screen sharing. That’s good news for productivity, considering that workers are increasingly reliant on personal devices in the workplace. By 2022, the BYOD market is projected to be over 10 times as large as it was in 2014.
2. You can share the entire screen, or just one app or document
When you think about what screen sharing actually involves, maybe you envision walking a colleague or client through a PowerPoint deck or PDF. Although that’s certainly one of the central screen sharing features and use cases, it’s not the only one.
Let’s say you wanted to show a video. In Webex, it’s possible to share just a multimedia player so that everyone could see it at 30 frames per second.
Sometimes you might want to share your entire screen so that you can provide a guided walkthrough of a product. Other times, simply sharing a specific app or document might be enough.
3. Screen sharing works well within video conferencing tools
Video conferencing software gives a team a virtual meeting room in which participants see each other face-to-face as if they were in the same space. With screen sharing, they can also work like they were side-by-side.
Like video calling, screen sharing is a form of real-time communication. Attendees can talk, see reactions and body language, and share their screen with ease.
In Webex, you don’t even have to worry about passing presenter controls to someone, as anyone can share their screen by default. Everything needed for real-time collaboration is right at your fingertips.
4. You can record a screen sharing session for later viewing
Not everyone can make every call, even if it’s an important walkthrough or screen share-enabled demo. Fortunately, straightforward recording makes this less of an issue.
The entire session can be recorded with just one button press in Webex. An .mp4 copy of the meeting is then emailed afterward and can be played back by simply clicking on the link.
Screen sharing makes it more practical than ever to work from anywhere – no office required. Learn more about how Webex can help by starting for free today.
May 13, 2021 — Espen Loberg
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